All clients should read and understand the following before booking a model.
ARCHERmodels provides agency services to models and actors who are engaged on a self-employed basis.
Any model introduced to a client by ARCHERmodels may only be booked through ARCHERmodels and may not be contacted directly by the client. This may be considered a data breach under GDPR and ARCHERmodels reserves the right to invoice the client any fees to cover all losses incurred in the event of this.
> All fees are based on the following – including breaks:
Full day - 8 hours
Half day - 4 hours
Minimum booking time - 2 hours
> The booking will be charged from the time specified by the client for the models arrival. If the shoot runs over the time agreed, an overtime rate will apply.
> Overtime is charged at 150% of the hourly rate and taken to the next hour up.
> Expenses are charged at 45p per mile or the cost of second-class rail fare.
> All fees quoted are for standard usage unless otherwise agreed. The standard use covers the right to use the footage in the UK only for up to 1 year unless otherwise agreed in writing.
> In the event that models from other agencies are working on the same booking providing the same service as models from ARCHERmodels, ARCHERmodels reserves the right to charge at the same rate as the other agency.
> All fees quoted are inclusive of agency fees. Unless otherwise agreed at the time of booking the model disbursement is included at 80% and the agent's fee at 20% of the invoice total.
> Equity Contract TV Commercials - The fee negotiated by the agent is the artist's fee from which agency commission will be deducted at 20% of the invoice total. Agreed expenses will be added where appropriate.
> On all invoices, payment is required within 30 days of the date of invoice.
> In all cases the person booking the model will be invoiced and solely responsible for payment, unless otherwise agreed in writing at the time of booking. In the case of non-payment by the person booking the model, ARCHERmodels reserves the right to invoice the 'ultimate client' (i.e. designer/manufacturer/owner of the product in question). The client should notify all parties affected or potentially affected by this clause as no usage of photographs or footage is permitted by any person or company until all fees have been paid to ARCHERmodels in full.
> All fees are for the right to use pictures or footage and, once agreed, are payable whether or not the use is appropriated.
Additional fees are payable for the right to use the photographs (or reproductions, or adaptations of, or drawings therefrom, either complete or in part, alone or in conjunction with any wording or drawings including electronic imaging) for all known or anticipated purposes other than the initial agreed use detailed on the booking confirmation.
Additional fees are payable for the right to use the footage in any way whatsoever other than the initial agreed usage detailed on the booking confirmation. Unless otherwise agreed, TV commercial usage will be charged as per the rates calculated on www.usefee.tv.
It is the client's responsibility to notify ARCHERmodels and negotiate additional fees (including extensions of existing agreements) for any usage, which may be required. If additional fees are not agreed prior to extra usage being appropriated, ARCHERmodels reserves the right to charge the client or ultimate client the fees it deems reasonable.
A special fee will be negotiated when the booking is in conjunction with a product which precludes work for competing products. It is the client’s responsibility to check whether conflicting work has been done. If a model advertises a product he/she is able to work for any competitor unless an exclusion fee is negotiated.
TEST AND EXPERIMENTAL PHOTOGRAPHY
A photographer is not entitled to use test and experimental photographs for commercial purposes unless specific arrangements have been made in writing with ARCHERmodels. If test photographs are used for any commercial purpose whatsoever without permission, ARCHERmodels reserves the right to charge any fees it deems reasonable.
Any cause for complaint should be reported to ARCHERmodels when it arises. Complaints cannot be considered in retrospect.
Provisional bookings, also known as options or pencils, will be automatically cancelled if they are not confirmed within 24 hours of the proposed booking or if a definite booking is offered and the provisional cannot be confirmed.
> If a booking is cancelled within 24 hours of the starting time, the full fee will be charged unless the same model is re-booked within 24 hours in which case 25% of the fee will be charged.
> If a booking is cancelled within three working days of the starting time, 25% of the fee will be charged.
> For trips and long bookings; if the booking is cancelled within a period equal to the length of the booking, if longer than three days, then 25% of the full fee will be charged.
The client is responsible for the models health and safety when the model is travelling, or providing services in connection with the booking to the same extent as if the model were an employee of the client. The client will maintain adequate insurance cover to underwrite its obligations to the model.
ARCHERmodels is not responsible for any losses which may be incurred if the model fails to attend or is late to the booking. The client is advised to insure against any loss which might result due to this.
The photographer is not entitled to use any of the images he/she takes for any usage beyond that agreed. The photographer to his extent agrees to restrict use of his/her copyright and, if the model agency client is not a photographer, the client is to draw these terms and conditions to the attention of the photographer and obtain his/her agreement to them before the shoot commences.
ARCHERmodels will conduct a prompt, thorough and confidential investigation that ensures due process for all parties, whenever they receives a complaint about sexual harassment, or otherwise knows of possible sexual harassment occurring. ARCHERmodels are required to report any complaint they receive, or harassment they observe to the relevant authorities.
> All fees are to be negotiated only with ARCHERmodels.
> It is not permitted for any person or company to use photographs or footage for any purpose whatsoever until all fees have been paid to ARCHERmodels in full.
> Whilst every endeavour is made to provide a satisfactory and efficient service to clients we cannot be held responsible for a model's conduct on an assignment.
> We reserve the right to negotiate within the structure of these terms and conditions.
> These terms and conditions are without prejudice to any claim against the client.
> As a supplier of services, these terms and conditions take precedence over terms and conditions that may be received from the client even when those terms and conditions have a similar clause to this.
These contractual terms and conditions bind all clients who contract with ARCHERmodels and clients who are so must notify all third parties affected by the contract that these terms and conditions apply.